Privacy Policy

Privacy Policy (GDPR-Compliant)

Effective Date: May 15, 2025

HireDirectNow.com (“we,” “our,” “us”) is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in compliance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and other applicable privacy laws. This policy applies to all visitors and users of our website www.hiredirectnow.com and our recruitment services.  No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. All other categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties. 

1. Data Controller

The data controller responsible for your personal data is:

HireDirectNow.com

Irvine, CA

Email: info@HireDirectNow.com

Phone: 949-431-2737  

2. Personal Data We Collect

We collect and process the following categories of personal data to provide our recruitment services:

Identification and Contact Details:

Full name

Email address

Phone number

Address

LinkedIn profile or other social media links (if provided)

Employment and Application Information:

CV/resume and cover letter

Employment history

Education and qualifications

Skills, certifications, and references

Salary expectations and work preferences

Additional Data:

Information from third parties, such as references or background checks (with your consent)

3. Legal Bases for Processing

We process your personal data based on the following legal grounds:

Consent: When you explicitly agree to the processing (e.g., by submitting your CV or opting into marketing communications).

Contractual Necessity: To take steps prior to entering into an employment or service contract, such as processing your application.

Legitimate Interests: To match you with job opportunities, improve our services, conduct analytics, and ensure the security of our website.

Legal Obligations: To comply with applicable laws, regulations, or legal processes.

You have the right to withdraw your consent at any time by contacting us at info@HireDirectNow.com. Withdrawing consent will not affect the lawfulness of processing based on consent before its withdrawal.

4. How We Use Your Personal Data

We use your personal data for the following purposes:

To provide recruitment and job matching services, including forwarding your CV and details to potential employers (with your explicit consent).

To communicate with you regarding job opportunities, interviews, and application status.

To improve our website, recruitment platform, and overall user experience.

To conduct analytics and generate insights to enhance our services.

To maintain internal records and comply with legal and regulatory obligations.

To send marketing communications (only with your consent).

5. Data Sharing and Transfers

We may share your personal data with:

Employers and Clients: To facilitate job placements and introductions (only with your explicit consent).

Service Providers: Third-party vendors who process data on our behalf, such as hosting providers, analytics tools, and applicant tracking systems (ATS). These providers are bound by strict data protection agreements.

Authorities or Legal Advisors: When required to comply with legal obligations, respond to lawful requests, or defend legal claims.

If we transfer your personal data outside the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or reliance on adequacy decisions, to protect your data.

6. Data Retention

We retain your personal data for the following periods:

Active Candidates: Your data is retained for [1 year] after your last interaction with us, unless you request earlier deletion.

Legal Requirements: We may retain data longer if required by law or for ongoing recruitment processes.

You may request the deletion of your personal data at any time by contacting us (see Section 8). We will honor your request unless we are legally obligated to retain certain information.

7. Security Measures

We implement robust technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. These measures include:

Encryption of sensitive data in transit and at rest.

Access controls to ensure only authorized personnel can access your data.

Regular security audits and vulnerability assessments.

Employee training on data protection and privacy best practices.

8. Your Rights Under GDPR

As a data subject, you have the following rights under the GDPR:

Right to Access: Obtain a copy of your personal data.

Right to Rectification: Correct inaccurate or incomplete data.

Right to Erasure: Request the deletion of your data (“right to be forgotten”).

Right to Restrict Processing: Limit how your data is processed.

Right to Data Portability: Receive your data in a structured, machine-readable format.

Right to Object: Object to processing based on legitimate interests.

Right to Withdraw Consent: Withdraw consent at any time without affecting prior processing.

Right to Lodge a Complaint: File a complaint with your local data protection authority (e.g., the Information Commissioner’s Office in the UK).

To exercise any of these rights, please contact us at info@HireDirectNow.com. We will respond to your request within one month, as required by law.

9. Cookies and Similar Technologies

Our website uses cookies and similar technologies to enhance your experience and analyze site usage. For more information on the types of cookies we use and how to manage your preferences, please see our Cookie Policy (#).

10. Third-Party Websites

Our website may contain links to third-party websites, such as job boards or social media platforms. We are not responsible for the content, privacy practices, or security of these external sites. We encourage you to review their privacy policies before providing any personal data.

11. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. All updates will be posted on this page with the revised “Effective Date.” We encourage you to review this policy periodically. If we make significant changes, we will notify you via email or through a prominent notice on our website.

12. Contact Us

For any questions, concerns, or to exercise your data rights, please contact us at:

HireDirectNow.com

Email: info@HireDirectNow.com

Phone: 949-431-2737

Address: Irvine, CA